7 Questions to Ask Yourself When Booking a Private Jet to a Major Event

by Richard Zaher / Oct 16, 2019

Red Carpet - Private Jet
The Red Carpet before the Red Carpet

If you’re planning a trip to a major event, no type of transport is more stylish than flying by private jet. But where do you begin?

Based on over a decade of experience, we’ve come up with a list of helpful questions to ask yourself. They’ll ensure your private jet flight is as smooth and enjoyable as possible.

Before you charter a private jet to a major event like the Super Bowl or the Masters Tournament, here are seven questions you should ask yourself:

1. Will tickets to the event be available?

Before you book your private aircraft, ask yourself: can I access the event?

For events like the NCAA Football Championships, you can buy tickets in advance without too much hassle. With very popular events, like the Super Bowl, premium seats will be a bit tougher – but it still shouldn’t be too difficult.

The Oscars (Academy Awards)
For the Oscars, a few hundred members of the public might get lucky via a ticket lottery or as ‘seat fillers’, but tickets cannot openly be purchased.

However, certain events have a very exclusive entry policy.

For example, a seat at the Academy Awards (Oscars) can’t be purchased. A few hundred members of the public might get lucky via a ticket lottery or as ‘seat fillers’, but tickets cannot openly be purchased.

In some instances, our concierge team may be able to help you secure tickets to major events.

2. Which events are the most popular for private jet charter?

This is an important thing to consider before you think about hiring a private jet. Is this going to be one of the hottest events in town? And if so, will that affect your decision to go?

Super Bowl LII
Field being set-up for Super Bowl LII halftime show (credit: wikimedia)

Perhaps you want to travel to one of the year’s biggest events in supreme style. For example, we’ve received many bookings for the Super Bowl in the past. It’s a huge, mainstream event that attracts fans from all over the world. In recent years, it has frequently reached or exceeded 100 million viewers on television.

Booking a private jet to the Super Bowl is bound to make you the envy of friends and colleagues. Or it’ll make you a hero if you bring them along!

For many, the popularity of a major event will entice them. But it’s also possible that you’d prefer an event which is still trendy but attracts a more modest crowd. Something like the Westminster Kennel Club Dog Show, for instance.

Here’s a selection of the most popular events for private jet charter:

We’ve compiled an in-depth list of popular events in 2019/2020.

3. Where are you flying the private jet to?

Depending on the location of the event, your airport options will vary widely.

US Open Golf
US Open Golf Championship

Remember the golden rule: bigger cities equal to more airports.

For example, the 120th U.S. Open Championship is set to take place from June 15-21, 2020, at the Winged Foot Golf Club in Mamaroneck, New York. New York is a massive city with plenty of airports, giving you easy access to the event.

Here are some New York airports where you can land your private jet:

  • John F. Kennedy International Airport (JFK)
  • Newark Liberty International Airport (EWR)
  • LaGuardia Airport (LGA)
  • Teterboro Airport (TEB)
  • Westchester County Airport (HPN)

However, if the event is taking place in a less populous area, you might find it harder to grab an airport slot. It’s important to take this into account when booking your flight.

4. Will traffic make it tough to hire a private jet to fly to a major event?

If you were driving to a sports event, festival or awards show, busy traffic would be one of your first considerations. But, when we think about a private jet charter, it can sometimes slip our minds.

The Paramount Jet Cards
The Paramount Platinum Jet Card and Black Card Memberships

Air traffic can heavily impact popular events. At Paramount Business Jets, you can usually have your private jet arranged four hours after making your request. Or three hours if you’re a Paramount Private Jet Card Member.

But meeting such tight deadlines at major events can be tough.

With a hugely popular event, it’s a better idea to book in advance; anywhere between one and three months should do the trick.

How does this help?

Booking in advance gives you a head-start on the crowd. You’ll enjoy a wider choice of aircraft, and can snag a top slot at the airport.

Make sure you book in advance for the following:

  • Wider choice of aircraft
  • Premium airport slots
  • In-depth flight plan
  • Airport parking

5. What will you do when you land?

We already touched upon airport parking, but you also need to think about transport when you land.

If the event you’re attending is widely attended, you’re likely to hit heavy traffic.

That’s the last thing you want after a VIP private jet experience!

The good news is, you can work around this. Speak to your Paramount Aviation Advisor and they can help you with aspects such as:

  • Airport transfers
  • Hotel bookings
  • Tickets

6. Can the crew legally fly your private jet to the event?

Did you know that there are legal restrictions in place on how long a flight crew can work?

It’s true.

Crew members are required to have a 10-hour rest period within each 24-hour cycle. The maximum duty day is 14 hours and must be followed by a 10-hour rest period at their hotel.

Pilot boarding private jet
Crew members are required to have a 10-hour rest period within each 24-hour cycle.

When scheduling a flight, operators usually account for 12 hours of rest instead of 10. These extra two hours allow the crew time to get to their hotel, rest for the required time, and return to the airport.

Let’s say you need to fly from Sydney to New York, which takes about 16 – 18 hours non-stop. This would not be possible with a single flight crew, as the flight time would exceed 14 hours.

If your flight is longer than 14 hours, you have two options:

  • Fly two flight crews

If you want to fly non-stop, you’ll need to bring two separate flight crews on-board. In order for the second team to be ready to take over, there will need to be enough space for them to relax while the first team gets to work.

  • Make a brief stop

Many customers would rather avoid paying for a second flight crew to fly with them. If that’s the case, you can make a brief stop instead. The second crew will be waiting on your arrival and will quickly jump on-board to keep your journey moving.

7. Have you planned your private jet charter efficiently?

Booking a private jet gives you a lot of flexibility. But when you’re attending a busy event, it might be harder to accommodate last-minute requests.

To avoid any issues, try your best to inform your broker of your plans. This should include:

  • Number of flyers
  • List of any essential requirements for passengers
  • Cabin preferences
  • Amount of luggage

Giving your Aviation Advisor as many details as possible means they can help choose the right aircraft for you.

About Richard Zaher

Richard Zaher Richard Zaher is the founder and CEO of Paramount Business Jets. He is a pilot and the President of Air Charter Association of North America (ACANA). Richard is a graduate of Embry Riddle Aeronautical University (ERAU) with a Bachelor of Science in Aerospace Studies. A seasoned international jet charter expert, entrepreneur, humanitarian, and the recipient of the Embry Riddle Eagle Excellence Award at the 2012 National Business Aviation Association (NBAA) convention. He is also an active member of the Aircraft Owners and Pilots Association (AOPA) as well as several safety and air charter organizations.

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